The page content responsibility: Research and International Affairs Department.
Guidelines of the Faculty of Mathematics and Physics on the Procedure for the Granting of Associate Professorship
1) Basic information
The procedure for the granting of associate professorship (habilitation procedure) is regulated in Act No. 111/1998 Sb., Higher Education Act., Code of Procedure for the Granting of Associate Professorship and Full Professorship of Charles University, Rules for the Granting of Associate Professorship and Full Professorship at the Faculty of Mathematics and Physics of Charles University, Rector’s Directive No. 55/2023, Rector’s Directive No. 6/2025, and Dean’s Directive No. 20/2025.
3) Profile of an associate professor at MFF UK – for more detailed information, see Article 2 of Dean’s Directive No. 20/2025.
4) Recommended assessment criteria for the habilitation procedure at Charles University
The Faculty will recommend applicants for the granting of associate professorship in a given field who comply with the recommended assessment criteria under Articles 5, 6, and 7 of Rector’s Directive No. 6/2025 and Article 3 of Dean’s Directive No. 20/2025.
5) List of documents required for the commencement of the habilitation procedure
It is recommended to submit the documents in English given that the presence of commission members from abroad is required. All documents submitted by the applicant in printed form must be signed with the applicant’s original signature with the current date (except for diplomas and the habilitation dissertation).
- Application for the commencement of the procedure: Application for the commencement of the procedure for the granting of associate professorship at the Faculty of Mathematics and Physics of Charles University. The application includes the full title of the accredited field for the habilitation procedure. The list of accredited fields at MFF UK is available here.
- Consent to the processing of personal data
- Habilitation
dissertation: May take different forms (written thesis with new
research findings, set of previously published research papers with a commentary, or a new monograph with new research findings). Depending on the
form of the dissertation, the applicant should submit – in addition to
one bound copy– the following:
- Electronic version if the habilitation dissertation is a written thesis or a monograph;
- Electronic version in two forms
if the habilitation dissertation is a set of previously published
research papers with a commentary:
- Full electronic version of the habilitation dissertation, including the previously published research papers which form a part of the dissertation and the list thereof with complete bibliographic references including the DOI;
- Abridged electronic version of the habilitation dissertation, excluding the previously published research papers which form a part of the dissertation, but including the list thereof with complete bibliographic references including the DOI.
- Copy of diplomas or other similar
documentsproving the completion of master’s or doctoral studies at a higher education institution (normally a Mgr. degree, degree awarded on the
basis of the rigorosum examination, and a Ph.D. degree), preferably in the A4
format.
Applicants who are CU employees:- Simple copy of diplomas or other similar documents for degrees awarded by Charles University;
- Simple copy of diplomas or other similar documents for degrees awarded in the Czech Republic by institutions other than Charles University;
- Certified copy of diplomas or other similar documents for degrees awarded abroad, including an explanation of the abbreviated titles and the order in which they are listed before or after the name.
- Simple copy of diplomas or other similar documents for degrees awarded by Charles University;
- Certified copy of diplomas or other similar documents for degrees awarded in the Czech Republic by institutions other than Charles University;
- Certified copy of diplomas or other similar documents for degrees awarded abroad, including an explanation of the abbreviated titles and the order in which they are listed before or after the name.
- Professional curriculum
vitae:
- Information on the applicant’s studies, including the title of the diploma and rigorosum theses and the dissertation and the names of the thesis advisors, or supervisors, and their affiliation;
- Information
on the applicant’s employment, including relevant specialised practice, stays
abroad, etc., and academic pedagogical and research (creative) activities,
including the following:
- Summary of teaching activities and the number of supervised students and students who defended their thesis,
- Description of roles in grants (lead researcher, co-researcher, member of the research team),
- Invited lectures, plenary lectures, etc.,
- ORCID iD;
- Other information that the applicant considers as important for meeting the recommended criteria for the habilitation procedure at CU and MFF.
- Full transcript of the
applicant’s pedagogical activities for at least the last three
years, including the supervised, consulted, and reviewed bachelor’s, diploma,
and rigorosum theses and dissertations.
The actual number of hours taught is indicated. The applicant may also include previous pedagogical activities to provide context for the applicant’s pedagogical experience in general.
Applicants who took maternity leave or parental leave, went on a long-term internship abroad, or work part-time can list pedagogical activities carried out over a longer period so that the period included is comparable to the above three-year period of uninterrupted pedagogical activities.
The transcript must be confirmed by the institution where the pedagogical activities were performed. MFF UK employees may provide the confirmation in the form of a report generated from the SIS (My courses) and add the other information required under this provision. Applicants who have taught at a foreign higher education institution may provide proof of their pedagogical activities in a different reliable form. - Annotated summary of the
applicant’s pedagogical activities
The applicants focus, in particular, on the quality of their teaching and comment on the contribution of their pedagogical activities to the development of the respective field, the pedagogical methods used, and any teaching innovations and/or new lectures, subjects, or courses. - Applicant’s concept for future
pedagogical activities in the field
In the case of applicants who are employees of Charles University, the concept is largely based on the plan submitted under the Career Code. - Applicant’s complete,
structured, and comprehensively annotated bibliography, including the
IF and AIS for journals, where applicable, and the ORCID iD.
In Dean’s Directive No. 20/2025, MFF UK sets out the total number of publications required, the methodology used for calculating the number of publications, and field-specific requirements – for more detailed information, see Art. 2 (1)(a) and (2)(a) of Dean’s Directive No. 20/2025. Applicants must always comply with the applicable rules.
A – Category J – peer-reviewed academic article in three sub-categories (Jimp, Jsco, Jost)
B – Scholarly book
C – Chapter in a scholarly book
In fields where such publications are considered as the standard, the list may also include articles in proceedings – D in the Dwos and Dscopus categories, contributions at major conferences with a CORE ranking, annotated translations (which mean translations of both fiction and specialised texts, accompanied by an academic commentary and interpretation), and scientific editions with an introductory study and editorial apparatus.
Applicants may also include other publications in their list which will not be subject to detailed evaluation by the commission, but which are important with respect to their overall scientific and pedagogical profile.
For publications with more than one author, applicants may indicate their contribution to the given publication (e.g., as a percentage) in the bibliography, or provide a brief comment on their contribution to the publication. This information may also be provided for multiple publications of a similar nature. - Citations of the applicant’s publications
based on the methodology applied by the Web of Science (WoS), or SCOPUS, Google
Scholar, etc.
In Art. 2 (1)(b) and (2)(b) of Dean’s Directive No. 20/2025, MFF UK sets out specific requirements for citations. For more detailed information, see Art. 2 (1)(b) and (2)(b) of Dean’s Directive No. 20/2025. Applicants must always comply with the applicable rules.
Citations based on the WoS must be always included. In addition to the citation data based on the WoS, the applicant may include information from other databases normally used in the given field (e.g., Scopus, Google Scholar, ResearchGate, etc.)
The citation report based on the WoS can be created on the Web of Science website using the Create Citation Report function.
The applicant provides the full version of the report with the line graph. Should the applicant encounter any problems with the creation of the report, he or she can contact the Department of Science and Research of the Rectorate (https://cuni.cz/UKEN-1750.html, Ing. Pospíšilová and Ing. Vavřík). - Selection of the five most
important (significant) publications commented in detail as to the
contribution of each publication to the academic field
For publications with more than one author, applicants indicate their contribution as a percentage and provide a commentary. The CREDIT (https://credit.niso.org/) methodology may be used to specify the applicant’s contribution to the publication in fields where it is considered the standard. - Confirmation of the
applicant’s employer and certificates and documents proving the completion of
specialised practice and stays
For MFF UK employees, the confirmation is provided by the Research and International Affairs Department in cooperation with the Department of Human Resources. - Other
documents relevant for the assessment of the applicant’s experience
abroad
For example, stays abroad including duration and outputs thereof, internships, participation in international conferences (in particular, invited lectures). - Other documents relevant for the assessment of the outputs of the applicant’s creative activities, including a list of implemented research projects and grants with external funding including the applicant’s role (lead researcher, co-researcher = lead researcher of a co-researching organisation team, participation in research) and the evaluation and results thereof.
- Membership in scientific boards, bodies of scientific societies, editorial boards, awards
- Other documents relevant for the assessment of the applicant’s activities and outputs within the popularisation of creative activities, referred to as the third mission (for example, appearances in the media, publications, lectures aimed at the popularisation of science, creation of study materials for primary and secondary schools, etc.)
- Documents proving involvement in the application of research(for example, different forms of cooperation with business entities, the state administration, non-profit organisations, etc.), where relevant to the field in which the associate professorship is to be granted
- Final summary of the documents submitted,
giving a comprehensive overview of the principal achievements in
research, pedagogical, and other activitiesfrom the
applicant’s perspective (1–2 A4 pages)
The summary gives a wider context for the quantitative data on the pedagogical and creative activities within the framework of the applicant’s main contributions to the given academic field, impact of the applicant’s work on society, and the accomplishments of graduates supervised by the applicant. - Receipt for the
payment of the fee for the administration of the habilitation
procedure – CZK 2,000.
The receipt is provided by the Research and International Affairs Department in cooperation with the Financial Department. The applicant must pay the fee within 30 days of the approval of the habilitation commission by the MFF UK Scientific Board. For more detailed information, see Dean’s Directive No. 1/2017.
The responsible Vice-Dean evaluates the completeness of the documents provided and compliance with the prescribed criteria.
6) Stages of the habilitation procedure
The habilitation procedure at the Faculty of Mathematics and Physics of Charles University is managed in the CHRES application.
- The applicant delivers the required documents in the prescribed form (see section 5 List of documents required for the commencement of the habilitation procedure) to the Research and International Affairs Department first in electronic form (for a preliminary check by the responsible employee and the Vice-Dean for Research and International Affairs). After receiving their approval, the applicant delivers the documents to the respective department in paper form.
- The procedure is then officially commenced and the applicant receives information for accessing the CHRES application by email. Applicants who are CU employees use their login for the CU Central Authentication System (CAS), other applicants will receive their login information by email; the applicant uses this information to save the required documents in the CHRES system and confirms in writing that the final electronic and printed versions are identical; the data entered in the application may not be changed later.
- Under Rector’s Directive No. 15/2019, the originality of all habilitation dissertations is checked. The originality of the habilitation dissertation is checked in the Turnitin system by the Research and International Affairs Department in cooperation with the MFF UK Library. If an abridged version of a habilitation dissertation is available, it is used for the purposes of the check, otherwise the full version of the dissertation is checked. The result of the check is a report generated by the Turnitin system in PDF. The Research and International Affairs Department saves the result in the CHRES system, where it is made accessible to the members of the habilitation commission and the reviewers of the habilitation dissertation.
- After the commencement of the procedure, the Research and International Affairs Department contacts the head of the applicant’s department with a request to propose a commission for the procedure (in the case of applicants who are not employed at the Faculty, the department of MFF UK with the closest specialisation or the responsible Vice-Dean of MFF UK is approached). The composition of the commission is submitted for approval at the next meeting of the MFF UK Scientific Board.
- After the commission is approved by the Scientific Board, the applicant is invited to pay the fee for the administration of the habilitation procedure within 30 days of the date of the approval of the commission – for more detailed information, see Dean’s Directive No. 1/2017.
- Members of the commission may access the materials submitted for the purposes of the given habilitation procedure in the CHRES application as of their appointment until the end of the procedure.
- The commission proposes three experts who are then appointed as the reviewers by the Vice-Dean for Research and International Affairs. Each of them then prepares a reviewer’s report on the applicant’s habilitation dissertation and comments on the originality check. The reviewers send their reports either directly to the chair of the commission who immediately refers them to the Research and International Affairs Department or directly to that department no later than within 2 months of being requested to write a reviewer’s report.
- Within one month of receiving all reviewers’ reports, the commission creates and votes on the Opinion of the Commission (drafted in English and Czech). The commission may meet in hybrid or remote form. The chair of the commission enters the electronic version of the Opinion of the Commission in a form in the CHRES application and sends 2 copies of the opinion in printed form signed by the chair of the commission to the Research and International Affairs Department, where the votes of the other members of the commission are substantiated by a report from the CHRES application. The Research and International Affairs Department scans the opinion and enters it in the CHRES application.
- Once the meeting of the MFF UK Scientific Board at which the habilitation procedure is to be discussed has been announced, all documents for the habilitation procedure available on the storage of the MFF UK Scientific Board are made accessible to all members of the Scientific Board.
- The applicant gives his or her lecture at the meeting of the MFF UK Scientific Board of which the applicant is informed well in advance. The rules for the lecture are described in detail in Article 4 of Dean’s Directive No. 20/2025. The applicant’s materials, including the reviewers’ reports, the Opinion of the Commission, and the habilitation dissertation are available to the members of the Scientific Board on the storage of the MFF UK Scientific Board. The habilitation dissertation is passed around during the lecture.
- If the board votes in favour of the applicant, all the applicant’s materials are referred to the Rectorate of Charles University for further processing. They are sent to the Rectorate only after the approval of the Minutes of the Meeting of the MFF UK Scientific Board.
- The habilitation dissertation is published in the Charles University Digital Repository, see Rector’s Directive No. 72/2017 – Charles University.
- After the Rector’s Board approves the appointment, the Rector of Charles University appoints the applicant as an associate professor.
7) Recommendations for associate and full professorship lectures
For more detailed information, see Article 4 of Dean’s Directive No. 20/2025.
8) Fees for associate and full professorship appointment procedures
For more detailed information, see Dean’s Directive No. 1/2017
