Internship Register (outside Erasmus+)

There is a dedicated module called “Internship Register” in the Study Information System (hereinafter referred to as SIS) where non-Erasmus internships are registered. Students must register their internship in this module no later than 14 days before starting an internship abroad.

Basic rules for internship registration

1. The internship must be registered and approved in application „Internship Register“ if at least one of the following conditions applies:
   1. The internship lasts longer than 30 days.
   2. The internship is at least partially funded by faculty resources (from any source within the faculty).
   3. The internship is to be recognized as part of the fulfillment of study requirements – particularly for doctoral students.
2. If a student going on an internship is also an employee, (s)he must register the outgoing mobility in SIS (provided at least one of the aforementioned conditions is met) and (s)he must also arrange the employment-related aspects – especially a travel order, unpaid leave, or paid vacation. Note that both steps must be taken.

Instructions for working in SIS

• Student must create a new internship record in SIS before leaving for the mobility, complete the required information, and upload all mandatory documents.
• The internship application must be approved by the study program guarantor for bachelor’s and master’s students, and by the supervisor for doctoral students
  (the guarantor or supervisor + the coordinator of Internships receive a notification)
• The study program guarantor or supervisor reviews the internship:
  • If the application is approved, the student + coordinator both receive a notification.
  • If the application is rejected, the student receives an email with the reasons for rejection.
• Any changes during the internship (especially changes to the duration) that occur after completing the internship record must be reported immediately to Kristýna Kysilková (kristyna.kysilkova@matfyz.cuni.cz), the coordinator of Internships.
• After returning from the internship, the student has to update the actual duration of the internship in SIS and to upload confirmation of its completion, no later than 30 days after returning.
• The study program guarantor or supervisor receives an email and approves the internship record or returns it for completion.
  • The student receives a notification.

Important notice

• An internship carried out without creating an internship record in SIS will not be officially recorded. A student who undertakes an internship without proper registration is not entitled to have it recognized as part of his/her studies. Such internships are not eligible for university or faculty funding.
• An internship is considered completed only after:
  • the student updates the information after returning and subsequent approval by the study program guarantor or supervisor.